Outline of EOI for international Bid for reference only.

Published on 2017-07-15

(For reference only.)


A New Town Development Area is a concept in urban planning that refers essentially to smaller independent settlement which are located away from the existing metropolitan or core city areas. New Town Development Area are mainly developed to accommodate the population growth while preserving open space and farmlands. For Kathmandu Valley this project is not a new concept since Kathmandu Valley already has satellite towns from the historic time. Thimi and Kirtipur are the satellite of Bhaktapur and Kathmandu, established in Lichhavi and Malla dynasty respectively.
Kathmandu Valley Development Authority has envisioned a New Town Development Area which is green and vibrant. The envisioned  satellite city  is generally associated with the use of information and communication technology (ICT) to better deliver public utilities, improve transport and mobility, reduce carbon footprint, and enhance urban governance;  ultimately, improving the quality of life of people in the cities.
Many of the environmental, social and economic forces behind the transition to greener cities are common everywhere. Nevertheless, the capabilities that enable cities to act in response to them are usually very specific to individual cities. Therefore, the new project areas of the New Town Development Area will have to understand its unique character, strengths and priorities and conceptualize green and vibrant city design accordingly.

2.Study Objectives for DPR

The main objective of the study is to prepare a Detailed Project Report (DPR) based on the concept of land pooling for the development of a New Town Development Area.
The other objectives are:
  • To reflect long term vision, mission and strategies of Kathmandu Valley Development Authority for sustainable development of Kathmandu Valley through New Town Development Area.
  • To design and develop the city with the concept of “One city one identity as a Nodal New Town Development Area” in most feasible areas with in Kathmandu Valley.
  • To prepare a Master Plan for the development of a “New Town Development Area” along with possible projects considering the project area followed by detail action plans.

3.Project Area Description

The site area of the project lies in the Kageshwari Manohara, Changu Narayan and Madhyapur Municipality of Kathmandu and Bhaktapur District. Major roads and junctions bounding the project site are river corridor starting from Manohara bridge (in Bhaktapur Purano Thimi road) to Jorpati Sankhu road (Dakshin Dhoka) on east, Jorpati Sankhu road and Mulpani Sankhu road on the north, Chhyabasti and Nagarkot road on east through Telkot and Bhaktapur Purano Bato Thimi road on south.
Table 1: List of former VDCs and their respective population
Municipality Population Type
Madhyapur 83036 Urbanizing
Kageshwari Manohara 60237
Changu Narayan 32522
Site is rich with natural resources such as rivers and forest. This site includes Changunarayan, the world heritage site. The major settlements in the site are Thimi, Nagadesh and Bode, these are the major heritage sites with traditional architecture of the valley; furthermore, there are several villages displaying rural architecture of the valley.
At present the project area is highly influenced by urbanization thus there is ribbon development along the major trunk road and urban sprawl in the project area. In future, project site will be bounded by Outer Ring Road (ORR) on the North Eastern part of the project area; for detail please overlay outer ring road on the map.
Together with the traditional settlement and it’s social, cultural religious customs and natural heritage, important future intervention such as ORR must be considered in the future planning. Therefore, future project should envision such that natural and manmade traditional heritage is preserved, conserved and promoted for environmental, social and economic upliftment of the area. The project site should not cover less than 1, 00,000 ropanies (5008.7 Ha).

4.Scope of the Work (DPR)

The main scope of this assignment is to prepare detail project report for Land Pooling scheme containing, constrain maps, social & environmental analysis, economic & financial analysis, detail engineering design reports with working drawings, contract document, an d demarcation of block according to road networks of Land Pooling project for New Satellite city in Kathmandu Valley. For the development of the project, Land Pooling Manual 2072, Town Development Directives, and Town Development Act 1988, KVDA Act 2045 should be followed.
5.1 Feasibility Study of Project
Before the project is started it is important to understand that the project is feasible. The main objective of the feasibility study is to identify and check if the delineated area is appropriate physically, socially acceptable and financially viable for the development of New Satellite City.
  1. To study the degree of urban expansion in the delineated area.
  2. To identify if the area is suitable for urbanization, i.e.  tar land should be available
  3. To prepare suitability analysis and explain if the area is suitable for the physical development
  4. To check if landowners and tenants can be easily identified in the project area so that the process of land development could be done in consensus and including all the stakeholders so as to reduce the complication in the future.
  5. To identify if there is strong political commitment in the project areas for implementing land development scheme.
  6. Feasibility study should be compatible with the Strategic Development Master Plan prepared by KVDA.
Methodology for feasibility study:
  1. Identification of boundary for the project area,
  2. Study on tangible and intangible heritage within the project area,
  3. Technical feasibility study of the project,
  4. Social feasibility study for the acceptability of the project by land owners, agencies and local politicians,
  5. Calculate financial viability of the project.
5.2 Detail Study
The scope of work has been described below but not necessarily limited to the following:
  1. Data collection:
  • General data (population, education, profession, housing unit etc)
  • Reports, relevant studies on satellite cities useful as references for the design and development of new satellite city.
  • Acts, regulations, directives related to Land Pooling Projects.
  • Cadastral maps, GIS based digital base maps, survey-coordinating system and other necessary documents. If necessary, digitize in AutoCAD or other format and establish GIS metadata.
  • Detail land information such as name/address of land owners and area of each land parcel (Government, Guthi, and Private etc), land fragmentation, transaction, land price (average) within project sites and prepare updated log sheet.
  1. Conduct detail topographical survey, mapping of existing infrastructure (network of road, drainage, water supply, electricity, and communication), services (capacity and situation of services) together with social and economic survey.
  2. Prepare base map, it should show all natural and manmade features with identification of the environmentally sensitive and hazard prone areas. The scale of such maps should be standard, preferably 1:500.
  3. Critical analysis of all the collected data to understand the housing need, trend, social structure, infrastructure and services, land suitability.
  4. Overlay the cadastral map on the topographical map by adjusting coordination system.
  5. Prepare existing Land Use Plan of project area and analyze it based on geological, environmental, physical, socio-economic parameters; and propose land use plan, develop master plan along with possible projects considering the project area and the detail action plans.
  6. Integration of transport and land use plan and consider existing projects in and around the project area.
  7. Prepare three alternatives of Master Plan considering urban planning and urban design.
  8. Prepare block plan with exact location of existing features, built up areas and others. The block plan should consist of physical, social and economic infrastructures together with networks such as road, drainage, water supply, electricity, open spaces, greeneries, etc. to make it suitable for ideal urban residential, commercial and other or mixed used.
  9. Prepare land readjustment policy for the project together with contribution ratio; clarification should be provided on return plots area, reserved land, open space and land for sales.
  10. Prepare detailed engineering designs, drawings, technical specifications, cost estimate, bid document, etc for the selected major prioritized infrastructures such as road, drainage, water supply, electricity, open spaces etc.
  11. Prepare physical model of the site.
  12. Prepare EIA as per National Guidelines or Environmental Protection Act & Environmental Protection Rules of Government of Nepal, and support for its approval from concern authority.
  13. Prepare phase wise detail investment plan (financial details, project management cost, and budget) for 5 years including cost sharing mechanism (PPP) based on different scenarios, detailed economic and financial analysis. Moreover, provide cost recovery plan.
  14. Calculate1) Cost benefit analysis of the project considering technical, financial, social and economic aspects 2) Internal rate of return (IRR) 3) the land value before and after the project.
  15. Prepare organizational structure for the project.
  16. Prepare time schedule for the preparation of the project.
  17. Provide necessary document, information, clarification, presentation where & when necessary as per request from KVDA.
  18. Arrange field visit for the verification of prepared base map on request from KVDA.
  19. Formulate suggestive measures, grievances redress mechanism.


The study shall focus on the following activities to meet the above mentioned objectives:
  1. Literature Review
  • Related reports of similar study projects from KVDA and other related institutions
  • Collect necessary Acts, Norms, Rules and Regulations required for the planning and land development
  1. Data Collection
  1. Secondary Data Collection and Analysis
  • Maps along with spatial data of the project sites prepared by government and other agencies (Blue print from Survey Department) land tax and land revenue from Land revenue office).
  • Collect necessary cadastral map
  • Collect detail land information within project sites and prepare updated log sheet.
  1. Primary Data Collection and Analysis
  • Survey and prepare topographic map of the project area.
  • Overlay the cadastral map on prepared topographic map.
  • Conduct socio-economic survey and provide critical analysis supported by data in tabular and chart form, (population, occupation, income, education etc).
  • Prepare existing land-use map showing road-networks, drainage, open spaces, various institutional buildings (educational, hospitals, training institutions, NGOs) and social and religious infrastructure in the project area.
  • Identify environmentally sensitive and hazard prone areas
  • Estimate the number of people whose buildings have to be demolished in the project area.
  • Understand the land value of the area.
  1. Critical Analysis
Critical analysis of the data (qualitative and quantitative) and trend shall be done using Excel/SPSS software, spatial analysis using GIS software such as ARCGIS etc. Furthermore, interpretation of aerial photographs, maps available of different periods shall be carried out.
These analyses shall provide point of departure for the formulation of Vision, Mission and Goal of the project. It shall ultimately guide in the preparation of Master Plan and propose strategic interventions.
Relevant software and system shall be used to analyze the ICT scenario.
In this chapter, following major analysis shall be done.
  • Willingness and challenges for new satellite town in the local level
  • Demographic, socioeconomic pattern and trend of housing and land fragmentation
  • Land-use and environmental change pattern
  • Infrastructure development and its impact at local level
  • Status and challenge for the development of ICT
  • Linkage of the project area to the parent city
  • Financial flow and the absorption capacity
  1. Planning Design and Development
  • Preparation of land contribution policy, contribution ratio and calculation on return plots area, reserved land, open space and land for sales.
  • Estimate the amount of compensation money to be provided to the people whose buildings have to be demolished in the project area.
  • Prepare conceptual plan for the project considering existing land use.
  • Prepare alternatives of Master Plan considering urban planning and urban design.
  • Prepare of block plan of project with physical, social and economic infrastructures.
  • Prepare design and detail drawings of all the infrastructures (road, water supply, surface drainage, and sewer system, sewerage treatment plans)
  • Prepare physical model of the site
  • Design and prepare measures for preserving environmentally sensitive areas such as ground water recharge area, forest area and any other natural resources within the study area.
  • Prepare Environmental Impact Assessment (EIA).
  • Design and estimate the cost of project to understand the viability of project.
  • Prepare phase wise detail investment plan for 5 years together with cost recovery plan and IRR.
  • Preparation of work schedule, procurement plans and disbursement plans.
  • Prepare and submit reports inception, field, mid-term, draft and final report.
  1. Maps, Drawings and Model
Preparation of maps, drawings, model together with other graphics to represent the project.

7.Expected Outputs

The Study should include but not necessarily be limited to the followings:
  1. Literature Review:
  • Study the Smart Satellite Cities around the world.
  • Review of land development programs and projects, lessons learned from implemented land pooling in Nepal and around the world.
  • Critical review on Government policies, available Acts, Norms, Regulations etc. on urban development field and land development programs.
  1. Data Inventory:
  • General data (population, education, profession, housing unit)
  • Reports used for the literature review and reference
  • A complete Site profile with all relevant updated primary and secondary data.
  • Mata data of topography in GIS
  • Cadastral maps in Auto CAD
  • Detail land information (Details on land parcel and land owner, land fragmentation, transaction, land price (average) and updated log sheet).
  • Social economic data
  • Housing trend/need
  • Environmental, geological data
Note: Consultant should provide both qualitative and quantitative data where required.
  1. Critical Analysis :
  • Analyze available data considering Strength, Opportunities, Weakness and Threat of the site. Specially, consider the existing projects and future developments such as proposed transmission lines, new road development (eg Nijgard to Kathmandu highway, Outer Ring Road) etc. that can have considerable effect on the project.
  1. Planning and Development: Provide possible solutions or recommendations in terms of design and development, policy, frameworks.
  • Three alternatives of Master Plan
  • Block plan
  • Land readjustment policy, contribution ratio
  • Detailed engineering designs, drawings, technical specifications, cost estimate, bid document of various physical infrastructure such as water supply, drainage, sewerage, road network etc.
  • Prepare Environmental Impact Assessment (EIA).
  • Phase wise detail investment plan for 5 years, cost sharing mechanism, cost recovery plan.
  • Cost benefits analysis, calculation of IRR and calculation of the land value before and after the project.
  • Organizational structure for the project.
  • Time schedule of the project (DPR)
  1. Maps, Drawings and Model:
  • Location Map
  • Index map in each map
  • Existing Land Use Plan
  • Map showing land ownership (government/ guthi/ public/ private land, etc.)
  • Environmental Sensitive Map (Flooding, land slide, preservation areas, etc.)
  • Suitability analysis and land allocation (scale : 1:500)
  • Proposed Land Use and Zoning Map
  • Master Plan
  • Block plan
  • Other thematic maps and detail plan, cross section of infrastructures etc. (Road and road sections, bus bay/stop, truck yard/bus park, surface drain, sewerage, solid waste collection and management, open space etc.) of final option appraised by KVDA together with local committee.
  1. Prepare physical model of the project(1:2000)
  2. Calculations, graphics, charts, photos, minutes of meetings, etc. are also part of the study documents
Note:  All the maps shall be submitted in color using standard color code designed by DUDBC.

8.Human Resources

The required expertise will cover a wide range of disciplines, including project management, urban planning, civil engineering, urban infrastructure design, contract preparation and management, implementation, etc. Total professional manpower input required during the assignment period for this package will be 33 person-months with 7 international expertise and 26 domestic expertise. The professional personnel required for each study shall cover the following positions:
Table 2 : Professional personnel required for the project
S.No. Description Person/ Quantity International (I)/ National (N) Expert Unit Person-month
Office Field Grand Total
1 Team leader/Urban Planner 1 I No. 8 7 15
2 Urban Planner 2 1 I+ 1 N No. 8 7 15
3 Urban Designer 1 I No. 8 7 15
4 Structure Engineer/ Bridge Engineer 1 N No. 4 2 6
5 Water Supply Engineer/ Sanitary Engineer 1 I No. 4 2 6
6 Environmental Engineer 1 I No. 3 3 6
7 Highway Engineer 1 N No. 4 2 6
8 Hydrologist 1 N No. 4 2 6
9 GIS Expert 5 1 I+ 4 N No. 15   15
10 Archaeologist 1 N No. 1 3 4
11 Civil engineer 3 3N No. 7 5 12
12 Architect 3 3N No. 7 5 12
13 Sociologist 1 N No. 2 4 6
14  Economics /Financial Analyst 1 I No. 4 2 6
15 Senior Surveyor 10 10 N No. 1 5 6
  Total Experts(MM) 33 7I + 26N   80 56 136
  1. The Team mentioned above should do the entire field and office works during study period. If not, the consultant shall replace the personnel as per Special Condition of Contract (SCC) and General Condition of Contract (GCC).
  2. The Team should be responsible for the technical/study part.
Financial and administrative matters will be discussed with the representative of consultant.

Note: This package includes purchasing of 3 nos of 4WD double cab Pickup (preferably japanese technology ) vehicles as well for office, field and site works. (Instead of Hiring 8 vehicles).

Section 5. Evaluation Criteria

Qualification criteria for short listing of consultants will be based on obtaining minimum passing marks regarding the applicant's general and particular experiences, availability of staff, equipment and facilities and financial capabilities demonstrated by the applicant's response in the Expression of Interest (Letter of Intent).
All consultants must comply with the eligibility criteria and score 60% or above in average on the ranking criteria shown below.
5.1 Following documents needs to be submitted officially to obtain EOI Invitation Document
S.N. Eligibility criteria Compliance (Yes/No)
1 Copy of Valid Corporate Registration Certificate of Consulting Company / Firm YES
2 Copy of VAT/ Tax Clearance Certificate of  fiscal year 2072/073 (for national consulting firms only) or Tax Submission or TAX Clearance of last latest fiscal year (for international consulting firms) YES
3 Copy of Valid VAT / TAX / PAN registration Certificate YES
4 Copy of Permanent  Account Number (PAN) -
5 Minimum years of standing  7 years of consulting firm (s) YES
Note: Eligible criteria from SN 1  to 5  needs to be fulfilled by each partner in case of Joint Venture.
Joint venture ratio with the firms/partners must be clearly given otherwise
  1. Lead partner will be given 60% and other partners will be given 40% in case of 2 Partner’s Joint venture or,
  2. Lead partner will get 40% and other 2 partners will get 30% each in case of 3 Partner’s Joint venture.

Section 6: Instruction to Consultant

The Proposal received (eligible) will be evaluated on the basis of information duly provided by the Consultant(s). Information must be supported by relevant evidences such as certificates, official letters, bills, vouchers and necessary commitments wherever applicable. Failing to provide the information in the proposal submitted by the consulting firm(s) will result invalid and shall not be evaluated. The language of all the documents should be in English. However for national consultants certificates with Nepalese language will also be evaluated.
Papers listed in section 5.1 shall be submitted officially to obtain this EOI document. The consultant shall submit its company profile which must include all the above mentioned details. The information should be provided in sequential order and proper numbering of pages is compulsory. The consultants shall be evaluated on the basis of information provided and those obtaining 60% or above shall be eligible for being short listed. The consultants can form a Joint Venture (JV) with maximum number of 3 partners only. Consultants shall duly sign and stamp on all submitted documents. The other form of association except joint venture is not preferable in this EOI. The form of association for above mentioned work maybe single and/or in association with joint venture is allowed.
Only short listed consultants/firms will be requested for Technical and Financial proposal submission.
All the work experience and turnover within last 7 years will be considered for evaluation. RFP will be issued to only short listed consultants/firms for Technical and Financial proposal submission.
Consultants/Firms EoI documents will not be evaluated if
- The firm or personal is found involved in drafting or reviewing the ToR/RFP,
- The firm’s work experience is less than seven years or, failure to submit the justifying documents with proof of work experience more than seven years,
- The firm does not have a work experience in the field of urban planning or urban development works,
- The firm does not submit a certified copy of historical documents.
  • This document is prepared on the basis of Public procurement Act 2063 and Public Procurement Regulation 2064’s latest amendment of Government of Nepal.
  • Curriculum Vitae of personnel addressed in EOI document shall not be repeated to other new town projects of Kathmandu Tokha (500.87 Ha) , Lalitpur (500.87 Ha.) and Bhaktapur (500.87 Ha.) issued by KVDA which runs parallel with this project in similar time schedule.